Privacy Policy

Craggrunner Privacy Policy

Effective Date: 3 December 2025
Last Updated: 3 December 2025

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1. Introduction

Craggrunner respects your privacy and is committed to protecting your personal data. This policy explains how we collect, use, store and share your information when you register for our events, visit our website, or interact with us.

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2. Who We Are

Craggrunner is an event organiser based in West Yorkshire. We act as the Data Controller for personal data collected through our website and event registration systems.

Contact Details:
Email: mailto:info@craggrunner.co.uk
Address: 4 Mount Pleasant, Thorney Lane, Midgley, West Yorkshire, HX2 6UR
Phone: 07876631490
If you have any concerns about your data, you can also contact the Information Commissioner’s Office (ICO) at http://www.ico.org.uk.

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3. What Data We Collect

  • Identity Data: Name, date of birth, gender.
  • Contact Data: Address, email, phone number.
  • Event Data: Emergency contact details, medical information (if provided for safety).
  • Location Data: Used while the event is in progress when using trackers for safety purposes.
  • Payment Data: Processed securely by third-party providers (e.g., SumUp). We do not store card details.
  • Technical Data: IP address, browser type, cookies, and analytics data.

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4. How We Use Your Data

We process your data for:

  • Event registration and participation.
  • Safety and emergency purposes.
  • Payment processing.
  • Communication about events.
  • Website analytics and improvement.

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5. Legal Basis for Processing

We rely on:

  • Contract: To deliver event services.
  • Legal Obligation: For health and safety compliance.
  • Legitimate Interests: For event administration and marketing (where appropriate).
  • Consent: For optional marketing communications.

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6. Sharing Your Data

We may share data with:

  • Event timing and tracking providers.
  • Emergency services (if required).
  • Payment processors (e.g., SumUp). We do not sell your data to third parties.
  • Photos may be taken and used for promotional purposes.

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7. Data Retention

We keep your data only as long as necessary:

  • Event registration data: up to 12 months after the event.
  • Financial records: 6 years (legal requirement). After this, data is securely deleted.

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8. Your Rights

Under the UK GDPR, you have the right to:

  • Access your data
  • Correct inaccurate data
  • Request deletion
  • Restrict processing
  • Object to processing
  • Data portability. To exercise these rights, email us at: mailto:info@craggrunner.co.uk

    You also have the right to complain to the ICO.

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9. Security

We use encryption, secure servers and access controls to protect your data. In case of a data breach, we will notify affected individuals and the ICO as required by law.

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10. Updates

We may update this policy from time to time. Changes will be posted on our website with the updated date.